Privacy Notice
Last updated: 12 August 2026
About this notice
Kieran Wardle Architecture Ltd, trading as Kieran Wardle Architects, respects your privacy and is committed to protecting your personal information.
This notice explains how we collect, use, store and share personal information when you visit our website, contact the studio, make an enquiry or engage us to provide architectural or related professional services.
This notice applies under the UK General Data Protection Regulation, the Data Protection Act 2018 and, where applicable, the European Union General Data Protection Regulation.
Who we are
Kieran Wardle Architecture Ltd, trading as Kieran Wardle Architects, is the data controller responsible for the personal information described in this notice.
Company number: 10638493
Studio address: Studio CA25, Casting House, Moulding Lane, London SE14 6BN
Email: info@kieranwardle.co.uk
Telephone: 0207 846 0054
Website: www.kieranwardle.co.uk
Please use the email address above for questions about this notice or the way we handle your personal information.
Information we collect
We may collect your name, address, email address, telephone number and other contact details. If you make a project enquiry or become a client, we may also collect information about your property, project brief, budget, programme, household requirements and professional advisers.
During a project, we may hold correspondence, meeting notes, contracts, drawings, photographs, surveys, planning information, invoices and other records necessary to provide our services.
When you use our website, we may receive technical information such as your IP address, browser, device type, pages visited, referring website, approximate location, visit times and cookie preferences. We only use non-essential cookies or similar technologies where you have provided the required consent.
We do not normally seek special-category information. If information concerning health, accessibility or another sensitive matter is relevant to a project, we will only use it where permitted by law and with appropriate safeguards.
How we collect information
We collect information directly from you when you complete our contact form, send us an email, telephone the studio, arrange a consultation, attend a meeting or enter into an appointment with us.
We may also receive information from people acting on your behalf, joint clients, project consultants, contractors, estate agents, professional advisers, referral services, planning authorities and publicly accessible sources such as planning registers and property records.
How and why we use your information
We use personal information to respond to enquiries, arrange consultations and take steps at your request before entering into a contract. The lawful bases are taking pre-contractual steps, performing a contract and our legitimate interest in managing genuine enquiries.
Where you appoint us, we use your information to provide architectural services, administer the project, prepare and submit applications, coordinate consultants, communicate with contractors, issue invoices and manage our professional relationship. The lawful bases are performance of our contract, compliance with legal obligations and our legitimate interests in operating and protecting the practice.
We may use information to maintain business, project and financial records, comply with tax, accounting, insurance and professional obligations, respond to complaints, and establish or defend legal claims. The lawful bases are legal obligation and legitimate interests.
We may use limited technical information to operate, maintain and secure our website, diagnose faults and prevent misuse. This is based on our legitimate interest in providing a secure and functional website. Analytics and other non-essential technologies are used only with consent where consent is legally required.
If you expressly subscribe to marketing communications, we may use your contact details to send practice news, project updates or invitations. You may withdraw consent or unsubscribe at any time.
We do not use personal information for solely automated decision-making or profiling that produces legal or similarly significant effects.
Our legitimate interests
Where we rely on legitimate interests, those interests include responding to enquiries, administering the practice, managing client and professional relationships, maintaining accurate records, improving and securing our website, preventing fraud, protecting our legal rights and promoting our services appropriately.
We consider the likely effect on your rights before relying on this basis and will not use your information where our interests are overridden by your rights and freedoms.
Sharing your information
We may share information where reasonably necessary with project consultants, contractors, planning authorities, building-control bodies, utility providers and other organisations involved in delivering your project.
Information may also be shared with our accountants, legal advisers, insurers, professional bodies, IT and cloud-service providers, website and email providers, document-storage providers and other suppliers supporting the practice.
Our website is currently supported by third-party hosting and content-management services, including Squarespace. These providers process information according to their own contractual and privacy obligations.
We may disclose information where required by law, a court, a regulator or a professional obligation. We may also disclose it in connection with a restructuring, sale or transfer of the practice, subject to appropriate confidentiality safeguards.
We do not sell personal information.
International transfers
Some service providers may store or process information outside the United Kingdom or European Economic Area.
Where personal information is transferred internationally, we use an applicable adequacy decision or recognised safeguards such as the European Commission’s Standard Contractual Clauses, the UK International Data Transfer Agreement or the UK Addendum. You may contact us for further information about the safeguards applying to a particular transfer.
How long we retain information
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected and to meet legal, contractual, insurance and professional requirements.
Enquiries that do not lead to an appointment are generally retained for up to two years after the last meaningful contact.
Client and project records may be retained for up to 12 years following completion or termination of our appointment, depending on the form of contract, professional-insurance requirements and applicable limitation periods.
Accounting and taxation records are normally retained for at least six years. Marketing information is retained until you unsubscribe or withdraw consent. Website and cookie data is retained for the period described in the relevant cookie settings or provider information.
We may retain information for longer where necessary in connection with an existing or reasonably anticipated dispute, regulatory matter or legal obligation.
Cookies and website analytics
Our website may use cookies and similar technologies. Strictly necessary cookies support functions such as website security, network management and recording your privacy preferences.
We will not place analytics, advertising or other non-essential cookies on your device unless you have provided consent through our cookie controls. You can refuse non-essential cookies without losing access to the main website and can change or withdraw your choice at any time through the cookie-settings facility.
Third-party content, including social-media, map or video services, may set cookies where it is embedded on the website. Such content should remain disabled until the required consent has been obtained.
Further details about individual cookies, their providers, purposes and duration should be provided through the website’s cookie settings or separate Cookie Notice.
Security
We use proportionate organisational and technical measures to protect personal information against accidental loss, unauthorised access, misuse, alteration or disclosure.
Access is restricted to people and service providers who need the information for legitimate purposes and who are subject to appropriate confidentiality or contractual obligations. No internet-based system can be guaranteed to be completely secure, but we take reasonable steps to identify and manage relevant risks.
Your data-protection rights
Depending on the circumstances and applicable law, you may have the right to request access to your personal information, correction of inaccurate information, erasure, restriction of processing and transfer of information in a portable format.
You may withdraw consent at any time where processing is based on consent. Withdrawal does not affect processing that took place before consent was withdrawn.
These rights are not absolute and may be limited where an exemption applies or where we need to retain information to meet a legal obligation or establish, exercise or defend legal claims.
We normally respond to valid requests within one month. We may ask for information needed to confirm your identity before acting on a request.
Your right to object
You have the right to object to processing based on our legitimate interests. We will stop processing unless we can demonstrate compelling legitimate grounds that override your interests, rights and freedoms or the information is required for legal claims.
You may object to direct marketing at any time. If you do so, we will stop using your personal information for that purpose.
To exercise your rights, contact info@kieranwardle.co.uk.
Complaints
Please contact us first if you have concerns about how we use your information so that we can try to resolve the matter.
You may also complain to the Information Commissioner’s Office:
Information Commissioner’s Office
Wycliffe House, Water Lane
Wilmslow, Cheshire SK9 5AF
Telephone: 0303 123 1113
Website: www.ico.org.uk
If the EU GDPR applies, you may also complain to the data-protection supervisory authority in the EU or EEA country where you live or work, or where you believe an infringement occurred.
Children’s information
Our website and professional services are not directed at children, and we do not knowingly collect information from children through the website. If you believe a child has provided personal information to us without appropriate authorisation, please contact us.
External websites
Our website may contain links to third-party websites. We do not control those websites and are not responsible for their privacy practices. You should review the privacy information provided by the relevant third party before submitting personal information.
Changes to this notice
We may update this notice to reflect changes to our services, website, suppliers or legal obligations. The current version will be published on this page with its latest revision date. Where a change materially affects how we use personal information, we will take reasonable steps to bring it to the attention of affected individuals.